Approval of documents
The approval module is a significant help to ensure a clear circulation of any company documents and to ensure their efficient approval process. It can be used, for example, for approving offers, contracts, orders, etc. For more complex implementations, we recommend using the application module, which allows for multiple rounds of approval, adding forms in the next round and other more complex actions.
Approval, rejection and consent all happen online. You raise a request, attach files, and the system routes it to the right people. No more paper folders circulating around the office.
For each document type you decide how many signatures close a round. Need a multi-stage sign-off? The second round opens automatically once the first one passes.
Each approver gets a notification with Approve and Reject buttons. One click and it's done. No login, no hunting for where the request lives. The link is secured by a unique request hash.
Contracts, invoices above a limit, investment requests - every type gets its own chain of approvers, signature count and access rights. You stay in charge of who sees what.
What you can use the approval module for
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Custom fields per type
Add up to five custom fields to a request - contract number, amount, department. The values flow into the overview table and make searching easier.
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Automatic rejection after the deadline
Set an Approve-by date and undecided requests close themselves once it passes. Nothing is left hanging in limbo.
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Comments and notes on each request
Approvers and the author talk directly under the request. Attach a reason to a rejection and the next version comes together faster.
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Status filters and a vote overview
See how many requests await the first round, how many are approved and how many rejected. Each one shows exactly how many signatures are still missing.
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Secure attachment handling
Attach up to 60 files to a request. They are stored encrypted outside the web root and open only for users with the right permission.
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Export to Excel and print
Export request data to XLSX or print it. Advanced filters help you build a report on how approvals are progressing.
Connection with other modules
Approval doesn't stand on its own - it picks up incoming mail records and saves you the retyping.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/14/approval
Keep document approval clear and in one place
Requests, signatures and rejections under control, approvers notified by e-mail and every decision traceable in the history. Swap paper folders for a digital document flow.
Electronic document approval is a key tool that will accelerate the circulation of corporate documents and reduce administrative burden.
- Fast approval process – setting up to two rounds of approval per document can save you up to 30 % of time on manual checks.
- Flexible access rights – define who can approve or comment on specific items, ensuring the proper decision hierarchy.
- Easy integration with other modules – connect to CRM, accounting or inventory for automatic generation of offers, contracts or orders.
- Comprehensive audit trail – every step is recorded, giving you full control over change and approval history.
This module is ideal for companies that need a fast and transparent document flow without investing in separate systems. Try electronic approval and see the immediate benefits—reduced administrative time, increased accuracy, and better collaboration across departments.
Get started today and transform processes in your company with eIntranet.net.