Electronic voting on suitable dates for meetings and negotiations

Easy online appointment scheduling tool

The appointment scheduling module allows you to easily and efficiently organize the date of meetings.

Available in languages:

Online meeting scheduling through date voting

Propose several date and time options and let participants pick what works for them. The module evaluates which slot suits the majority, so coordinating a group meeting takes minutes instead of dozens of e-mails.

Several proposed slots to choose from

A single poll can offer three, five, or ten options. Each person ticks one suitable slot, or simply marks every date that fits their calendar.

Organizer stays informed by e-mail

Whenever someone fills in their preferences, you receive a notification with the participant's name and their choice. For time-sensitive talks you can react right away.

Public link for external participants

Invite people outside your company too. You share a unique link, they enter their contact details and pick slots without registering or logging into the system.

What you can use the meeting scheduling module for

Automatic sending of the chosen date to everyone
Once the decision is made, copy every participant's e-mail with one button and send out confirmation of the final date and venue.
Overview of votes and most popular options
A table shows who picked which slot, tallies the votes, and highlights the option with the strongest support.
Export results to Excel
Download the full overview of the meeting, slots, and participants as an XLSX file in a single click for archiving or a management presentation.
Deadline for submitting answers
Set the date by which participants can vote. After it passes, the system blocks any further changes to preferences.
Hide other participants' answers
Want independent votes? Turn on hidden answers and each person sees the results only after they have responded themselves.
Invitations for internal and external people
Invite colleagues straight from the user list and external partners via the public link. Every reply lands in one place.
History of invitations and replies
Look up at any time who received an invitation, when it was sent, and how each person voted. No guessing who still hasn't replied.

Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/56/meeting-scheduling

What you can use the appointment scheduling module for

How meeting scheduling makes your work easier

Instead of endless haggling over dates by e-mail and phone, let the vote decide. Arranging a team meeting, supplier negotiation, or company-wide training is clear and runs from one place, whether you deal with colleagues or outside partners.

Plan meetings quickly and stress‑free with the **Electronic Scheduling Poll** module. It lets you easily choose the best date and time based on all participants’ calendars, saving up to 30 % of coordination time. - **Availability polling:** Participants select the most suitable slot from several options – the date with the highest vote count is automatically chosen. - **Multiple proposals and selecting multiple slots:** Users can mark one or more appropriate time blocks, ensuring flexibility for complex schedules. - **Automatic email notifications:** The organizer receives instant updates on poll progress and final results—no manual tracking! - **Calendar sync and Excel export:** The selected date is automatically added to each participant’s personal calendar, and the outcome can be easily exported for internal reporting. Simplify business meeting scheduling, reduce unanswered emails, and boost your team’s productivity. Try the module today and discover how quickly you can align schedules across your entire organization.

Easy online appointment scheduling tool

What you can use the meeting scheduling module for

How meeting scheduling makes your work easier

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