Electronic processing of received invoices
The invoices received module is used to keep a clear record of invoices and to facilitate the process of their approval and complete processing. Invoices are received directly from the sender of the invoice by sending it to the e-mail address designated for receiving invoices, or the invoice can be scanned into the module. The sender of the invoice is automatically informed of the receipt of the invoice in the system.
Every supplier invoice lands in the system on its own. Just approve the senders and any document in PDF or ISDOC format shows up in the overview without manual uploading. A VAT payer keeps all documents in one place.
The system scans the attached invoice and fills in the amount, variable symbol, account number and due date by itself. Retyping figures from the document is gone, and errors drop with it.
Decide who reviews each invoice. Approvers can run one after another or in parallel, and you can tie the rules to a specific supplier or to the amount before VAT.
Turn approved invoices into a payment order in the ABO format in a single step. Upload the file to your online banking and all payments go through at once.
What you can use the Invoices Received module for
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Confirmation and rejection to the supplier
Set up automatic e-mails that tell the supplier the invoice arrived or explain why it was rejected.
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Record of payment and changes
Each document shows the payment date and the full history of every edit and addition.
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Due date tracking
Sort invoices by due date and never miss a payment again.
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Roles by responsibility
The assistant, approver, accountant and final approver each get exactly the rights they need.
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Invoices for several companies
If you handle accounting for several firms, redirected mailboxes deliver documents exactly where they belong.
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Cost statistics
Overviews by supplier and approver, including year-on-year comparison, show where the money goes.
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ISDOC and Excel export
Hand documents over to your accounting software in ISDOC, or download them to Excel together with attachments.
Connection with other modules
The Invoices Received module does not work alone and shares data with other parts of eIntranet.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/19/invoices-received
Keep incoming invoices under one roof
From e-mail intake through approval to the bank payment order, you handle it all in one place. Your accounting team saves hours of retyping and you gain a clear view of every document.
Electronic record-keeping and approval of received invoices is a key module in eIntranet.net that automates the entire process of processing and verifying supplier documents. In other words: you will save time on manual entry, reduce error risk, and ensure an audit trail in real time.
- Fast invoice receipt – simply send a PDF or ISDOC to a dedicated e‑mail; the system immediately loads the data and checks supplier details.
- Multi-level approval – assign authorized persons by department, amount level, or vendor. Each step is recorded in the change history.
- Automatic communication – the system sends confirmation of acceptance or rejection directly to senders, eliminating ambiguities and delays.
- Integration with project and payment modules – automatically fills in the project name and generates bulk payments export in ABO format for settlement.
- Multiple companies in one system – with redirect settings you can manage invoices for several organizations without separate systems.
Try it today to see how easy it is to turn manual work into an automated flow—cut approval time by 60 % and minimize data entry errors. Register now and start saving time!