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The Transfer Sheets module is designed to facilitate the planning and organization of patient transport.
Effective organization of patient transport in medical institutions.
Run patient transport electronically from the first entry to closing. Each transport sheet carries the full record – patient details, pickup point, destination, diagnosis and mobility – so the dispatcher has everything in one place, without paper or endless phone calls.
Pick the crew according to the nature of the call – RZP, RLP, ICU, DRNR, LSPP or incubator. Ambulance crews also offer a vehicle number, which keeps coordination between teams quick and unambiguous.
The Save and send button delivers an SMS and an e-mail to the assigned crew members with the date, time, patient, route and instructions. Nothing gets lost in a phone call and the crew sets off fully briefed.
Entered, Assigned, Today, Closed, Cancelled – every status shows the number of sheets it holds. A single click switches to what you are handling right now, and the day's workload stays clearly in view.
What the transport sheets module is for
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Diagnoses by ICD codes
Type two characters and the system suggests matching diagnoses from the International Classification of Diseases. You can attach several diagnoses to a single patient at once.
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Location history over the last 12 months
The From and To fields offer addresses used in the past year. A recurring destination is picked in a moment, with no need to type it again.
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Copying recurring transports
For a repeated transport of the same patient or the same route, copy a finished sheet and change only the date and time. A new record is ready in seconds.
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Filtering by crew and status
Quick filters for RZP, RLP and DRNR, plus the Assigned to me and Today mine sub-views, take the dispatcher and the driver straight to what concerns them.
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Excel export for reports and insurers
Export the filtered view to XLSX with every column. Monthly reports, documents for health insurers and crew performance statistics are ready to download.
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Records by centre
Sort transports by organisational centres, so a larger provider keeps an overview of how individual sites operate.
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Full change history of every sheet
Creation, crew assignment, status changes and sent notifications are logged with date and name. You can trace who changed what and when at any time.
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Permissions by role
The crew sees only its assigned transports, the coordinator creates new sheets, the dispatcher manages everything. Each person works exactly with what they need.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/33/transport-sheets
Keep patient transport organised in one place
Transport sheets replace paper forms and phone handovers between the dispatch desk and the crews. A medical service gains clear patient transport with defined statuses, instant notifications and billing documents ready in moments.
Transport Orders – a tool that simplifies planning and coordinating patient transport between healthcare facilities. With an intuitive interface you can quickly create a transport order, assign a vehicle, and provide real‑time route information.
- Automatic generation of transport orders – saves time and minimizes human error.
- Integration with GPS and mapping services – optimizes routes, reduces fuel consumption, and shortens travel time.
- Communication channels – automatic notifications to drivers and patients via email or SMS.
- Security audit – record vehicle, driver, and healthcare data for audits and compliance.
- Real‑time reports – monitor transport performance and help optimize staffing costs.
Use the Transport Orders module to reduce administrative costs by 30 % and increase patient satisfaction with accurate route planning. Try it free now and see the difference.